Contract Request Form

Contract Request

Please complete this form at least two weeks before you need the check for the contracted services.

Artists, speakers and/or performers that are brought to campus by student organizations, must sign a contract to receive payment for services. Students are not allowed to and should never sign a contract on behalf of Macalester.

Process Overview: In order to get a contract processed, you must complete the form below. This form should be completed at least 2 weeks prior to your planned event. Contract request forms received after the deadline may be denied or delayed, and contracts can not be issued after a program has already taken place. Once the contracting worksheet is completed, a contract will be sent to the Artist/Performer contact person via email along with any required tax paperwork. They must fill out, sign, and return all required documents before a payment can be processed. Paperwork must be received at least two weeks prior to event to guarantee payment by the day of performance. No payments will be made without a fully executed and signed contract from the Artist/Performer.

If you have any questions regarding contracts or payments, contact Garrett Meier at 651- 696-6202 or via email at gmeier@macalester.edu.

Student Organization Information

Organization

Organization Email

Organization Primary FOAPAL

Please confirm what FOAPAL to use for this contract (5 digit number)

Event Information

Event Name

Date of Event

Start and End Time of Event

Event Location

Name of Campus Contact Person for Event

Campus Contact Person Phone Number

Campus Contact Person Macalester Email

Description/Goal of Event

Performer / Speaker / Artist / Vendor Information

Name of Performer/Speaker/Artist/Vendor
Provide the name of the act, artist, or speaker you are requesting a contract for.

Name of Contact Person for Performer/Speaker/Artist/Vendor
Provide the name of the person who is the main contact for the Performer/Artist/Speaker/Vendor. Note: This should be someone who represents the artist, not the person listed as the event contact.

Title of Contact Person for Performer/Speaker/Artist/Vendor
Manger, Agent, Accountant, Artist, Speaker, etc.

Phone Number for Performer/Speaker/Artist/Vendor

Email for Performer/Speaker/Artist/Vendor

Payment Information

Name of Person or Business the check should be made payable to
Give the name of the person, organization, or business payment should be made out to. Note: The person or business listed will have to provide a social security or tax ID number

Additional Documents (if applicable)

Person or Business Mailing Address
Address check will be mailed to unless otherwise requested

Country

Street

City

Region

Postal Code

Honorarium/Payment Amount
How much are you paying to the person or business for the performance? NOTE: This amount should be all inclusive of travel, lodging and meals.

Do you have the necessary funding for this program?
Contracts will not be processed until you have been approved for the funding.

Yes

I'm not sure... How do I check?

Where will the funding for this program come from?

Org FOAPAL

Additional Allocations from FAC

Community Chest Funding

Co-sponsorship from another department or organization (provide more info below)

Other (provide more info below)

Please provide additional information about your program funding

Please explain what services this vendor or artist will provide at your event

Does the artist or vendor have any special setup or technical requirements?
Include requests such as equipment rentals, special set-up requests, etc.